Online platform · SSM · SU-PSI · ISCIR · HR · Environment · GDPR
The health, safety and fire platform, a digital pioneer. Since 2017.
SIMPLER, EASIER
Automatically issued training records, advanced electronic signature, certSIGN qualified seal and digital files for health and safety (SSM), fire safety (SU-PSI), ISCIR, HR, environment and GDPR, in one platform built by health and safety specialists.
- Paperless
- Easy to use, intuitive platform
- Personalised online courses and training
- Fast and secure document signing
- Alerts and notifications
The interface is intuitive, and organising information by department and work site makes administration clearer and more efficient. […] I recommend both the platform and the team behind it!
At their first training on the platform, employees needed no help. […] Support from the EasySSM team was outstanding.
Comparison
The same periodic training. Two worlds.
PERIODIC TRAINING
| Training date | Duration (h) | Occupation | Material covered | Signature of the person | ||
|---|---|---|---|---|---|---|
| trained | who trained | who checked | ||||
| 12.03.26 | 2 | welder | Specific risks, PPE, IPSSM 03, first aid | |||
| 12.03.26 | 2 | welder | ditto | |||
| 14.03.26 | 2 | fitter | Specific risks, PPE … | |||
- You fill in each person’s record by hand
- You call people in or post them the records
- You wait for signatures, one by one
- You chase whoever was missing and start again
- Records get lost, torn or wet
- You keep deadlines in your head or in Excel
- You file them and dig through binders at inspection time
Training records · Periodic SSM training · March 20263 records| Date | Duration | Occupation | Material covered | Trained | Trainer | Checked by |
|---|---|---|---|---|---|---|
| 12.03.2026 | 2 h | Welder | Specific risks, PPE, IPSSM 03, first aid test 9/10 | ✓ SMS code | ✓ fingerprint | ✓ code |
| 12.03.2026 | 2 h | Welder | Specific risks, PPE, IPSSM 03, first aid test 10/10 | ✓ signed | ✓ signed | ✓ signed |
| 14.03.2026 | 2 h | Fitter | Specific risks, PPE, IPSSM 07 test 8/10 | ⏳ reminder sent | ✓ signed | pending |
- 1The session is already generated from the annual plan
- 2The employee trains on the phone and takes the test
- 3The record is issued automatically at the end
- 4They sign with the SMS code or a fingerprint
- 5Anyone running late gets reminders
- 6The PDF is sealed and goes into the file
Your part: a glance at the monthly report.
Try it
Sign a record, right now.
This is how employees see the record on their phone, and what the platform does after they sign.
- 1They receive the record on their phone, by SMS or email
- 2They enter the 6-digit code
- 3The PDF gets their signature and the certSIGN qualified seal
- 4The record goes automatically into the company’s and the employee’s files
Andrei Popa · Warehouse operator
Work site: Ploiești warehouse
Training: October 2026 · test passed
Code received by SMS
Filed in folder “06. Training records” and in Andrei’s file.
How it works
Your company’s journey through the platform.
The AI assistants only read what you give them and make suggestions. They do not save, sign, send or change anything in the platform without your confirmation.
Stage 1 of 5
Your company joins the platform, once
You upload an Excel file with your employees. The platform automatically creates any missing work sites, departments and job titles.
- 01
Work sites and departments
The company structure, created by hand or from the Excel import.
- 02
COR job codes and training groups
A training programme across 7 areas, with the year’s sessions generated automatically.
You uploadThe group’s training syllabus (PDF)
✦ AI assistantEasyTematică finds the required IPSSM instructions example- IPSSM 03 – Working at height
- IPSSM 07 – Lifting equipment
- IPSSM 12 – First aid
Only a suggestion. You decide:✓ Confirmed by you - 03
Employee records
Excel import with preview, filters across the whole company.
You take a photoThe new employee’s ID card
✦ AI assistantEasyID fills in the record example- Name: Andrei Popa
- Personal ID no. (CNP): 1•••••••••••23
- Address: Ploiești, Prahova county
Only a suggestion. You decide:✓ Confirmed by you - 04
Accounts and roles
Everyone gets their login details and sees only their own area.
Done automatically
When you save a group, all the year’s training sessions are generated automatically.
Stage 2 of 5
Training and signatures, without paper
Employees train on their phone and take the test, and the record is issued automatically.
- 05
Online training, syllabuses and tests
Video, PDF, H5P lessons, 6 question types.
You uploadThe forklift instruction (PDF)
✦ AI assistantEasyQuiz writes multiple-choice questions example- Who is allowed to drive the forklift?
- What do you check before starting?
- How do you go down a slope with a load?
Only a suggestion. You decide:✓ Confirmed by you - 06
E-signed SSM and SU records
Individual, in bulk or collective, with reminders.
- 07
Electronic signing
SMS code, email, fingerprint or card; 50 documents with one code.
- 08
Digital SSM and SU files
Folders 01–19, with a copy in Google Drive or OneDrive.
- 09
Annual planning
The year’s plan, built automatically from the training programme.
Done automatically
At the last signature, the PDF is sealed and goes into the company’s and the employee’s files.
Stage 3 of 5
SSM and SU, kept up to date
Equipment, fire extinguishers, medical certificates, drills and inspections, tracked without separate spreadsheets.
- 10
PPE, extinguishers and equipment
Fire extinguisher register pre-filled according to OMAI 135/2023.
You chooseJob: Welder
✦ AI assistantEasyKit suggests the equipment example- Welding mask
- Leather gloves and apron
- S3 safety boots
Only a suggestion. You decide:✓ Confirmed by youYou take a photoThe PPE handover report
✦ AI assistantEasyPredare extracts example- Recipient: Ion Suciu
- Helmet, vest, boots
- Handover date: 30.10.2026
Only a suggestion. You decide:✓ Confirmed by youYou uploadThe forklift’s ISCIR inspection report
✦ AI assistantEasyVerif reads the due dates example- Last inspection: 01.10.2026
- Next: 01.10.2027
- Result: compliant
Only a suggestion. You decide:✓ Confirmed by youYou uploadThe fire safety scenario
✦ AI assistantEasyPSI shows the required equipment example- P6 extinguishers: 4 units
- Indoor hydrants: 2
- Emergency lighting on escape routes
Only a suggestion. You decide:✓ Confirmed by you - 11
Occupational medicine and exposure records
Medical certificates tracked, exposure record under HG 355/2007.
You uploadThe clinic’s fitness certificate (PDF)
✦ AI assistantEasyMed finds example- Employee: Florin Enache
- Result: fit for work
- Next check-up: 16.10.2027
Only a suggestion. You decide:✓ Confirmed by youYou describeThe job: welder in a workshop, works with an open flame
✦ AI assistantEasyRisc suggests what to tick example- Welding fumes, UV radiation
- Noise, high temperature
- Awkward working postures
Only a suggestion. You decide:✓ Confirmed by you - 12
Evacuation drills
The 4 drill documents, step by step.
- 13
Internal inspections from your phone
Photos, findings, deadline and a signed PDF report.
You describeActivity: warehouse with forklifts
✦ AI assistantEasyAudit builds the checklist example- Are traffic routes marked?
- Are forklift inspections up to date?
- Are operators authorised?
Only a suggestion. You decide:✓ Confirmed by youYou take a photoPhotos from the site inspection
✦ AI assistantEasyInspect finds example- Issue: extinguisher blocked by pallets
- Action: clear the access
- Proposed deadline: 3 days
Only a suggestion. You decide:✓ Confirmed by you - 14
Health and safety committee (CSSM)
Appointment decision, meeting notices, minutes signed on the phone and sent to the labour inspectorate (ITM), rules and annual report. It alerts you when a quarterly meeting is missing or a mandate expires.
You sayA few words about the committee meeting
✦ AI assistantEasyCSSM writes example- The agenda
- Discussions and proposals
- The draft decision
Only a suggestion. You decide:✓ Confirmed by you
Done automatically
Alerts you 30, 15 and 0 days before a piece of equipment, an extinguisher or a medical certificate expires.
Stage 4 of 5
HR, ISCIR, Environment, GDPR and Harassment
The same training, signatures and digital files for the company’s other obligations too. Optional modules.
- 15
HR documents signed remotely
Filled in from the employee’s record, signed on the phone.
- 16
ISCIR and RSVTI
The whole ISCIR process in 8 steps, with expiry dates tracked.
- 17
Environmental protection
Training, file and the responsible person’s tasks.
- 18
GDPR
Training, file and the responsible person’s tasks.
- 19
Harassment prevention
Named or anonymous complaints go straight to the committee, not to the manager. The 7 and 45 working-day deadlines are tracked, and the annual training has a test and a record. In line with HG 970/2023.
- 20
Professional training
Employee training, just like SSM training: groups by job, tests and signed records. Only HR and the administrator have access.
Done automatically
A signed HR document goes automatically into the employee’s file; for ISCIR, the rating is calculated automatically.
Stage 5 of 5
Automatic, every day
Reminders 5 days before training, on the day, and 1 and 3 days after.
- 20
Notifications, email and SMS
A single summary email a day, at the time you choose.
- 21
EasySSM on your phone
Pages designed specifically for phones.
- 22
RFID cards
Log in and sign with a card and a PIN.
- 24
Public verification
Any document can be verified without an account.
Done automatically
Every day, the fingerprints of sealed documents are emailed outside the platform.
From the platform
See the platform before you use it.
Real screenshots from the platform, in a test company with fictitious data (interface in Romanian).
Valid at inspections.
The signature in the platform is an advanced electronic signature. The inspector gets an account that sees only folder “19. Inspector access”.
- Regulation (EU) 910/2014eIDAS, art. 26
- Law 214/2024electronic signatures in Romania
- Law 319/2006 · HG 1425/2006SSM training records
- Public verificationany document, by code or QR
Frequently asked questions
What is an SSM platform?
An SSM platform is online software in which a company keeps its occupational health and safety (SSM) up to date: employee training, electronically signed training records, equipment, medical certificates and the documents for labour inspections (ITM). EasySSM is an SSM platform from Romania, used since 2017 by more than 250 companies. The full guide to SSM platforms.
What is EasySSM?
An online platform for health and safety (SSM), fire safety (SU-PSI), human resources, environment, ISCIR, GDPR and harassment prevention. Module pages in English: e-signed training records, ISCIR, health and safety committee, harassment prevention, GDPR, environment, HR documents, AI assistants.
How long does it take to get started?
Usually a few hours: employees are imported from Excel and the company structure is created automatically.
Digitising SSM and SU since 2017.
We’ll show you the platform on your own company and tell you exactly what it costs.
or email us at info@easyssm.ro · +40 722 528 142
